Apply Now

Heavy Haul Logistics Coordinator

Job Description:

We are seeking a Heavy Haul Logistics Coordinator to support our Heavy Haul Division Manager in the day-to-day operations of our specialized trucking division. This mid-level role involves coordinating the movement of oversize/overweight loads, including dispatch scheduling, load planning, permit procurement, and high-quality customer service. You will act as a liaison between customers, drivers, and internal teams to ensure every heavy haul delivery is executed safely, efficiently, and in compliance with regulations. In practice, this means responding to customer requests and transportation needs, facilitating dispatch and routing, securing required permits, and ensuring all activities meet DOT regulations and state requirements for heavy haul operations. The position is full-time and in-office, requiring strong communication, multitasking, and organizational skills to keep our heavy haul projects on schedule and our clients satisfied. If you are an organized, detail-oriented professional with a passion for logistics and heavy haul trucking, we encourage you to apply.

Duties

Dispatch & Load Planning: Coordinate daily scheduling and dispatch of heavy haul trucks and drivers to meet customer delivery timelines. Plan and execute the mobilization of drivers and equipment, optimizing resource utilization for efficient operations. This includes route planning for oversize loads and adjusting plans as needed to accommodate changes or challenges on the road.
Permit Management: Initiate and manage the oversize/overweight permit application process for all heavy haul loads, ensuring all necessary permits are obtained and compliant with state and federal regulations. Work closely with permit services and state agencies to secure permits in a timely manner and maintain accurate records of permits and related documentation.
Freight Sourcing & Customer Development: Proactively source and secure freight for our local heavy-haul trucks—scouting load boards, engaging brokers and shippers, and nurturing customer relationships—to keep the fleet consistently booked and productive.
Regulatory Compliance & Safety: Ensure all heavy haul operations adhere to DOT regulations and state-specific transportation laws. Verify that drivers understand and follow permit requirements (e.g. route restrictions, curfews, pilot car needs) and that loads meet safety standards. Coordinate with the safety team to uphold our company’s safety culture and compliance protocols at all times.
Customer Service & Communication: Serve as a primary point of contact for customers and stakeholders regarding heavy haul shipments. Liaise with clients to confirm load details and requirements, provide status updates, and address any concerns or changes in schedule. Work to ensure customer needs are met and build positive relationships through responsive, professional communication.
Driver Coordination: Communicate daily with drivers (company drivers and any subcontractors) to convey dispatch instructions, special load requirements, and schedule updates. Ensure effective communication of all dispatch details to drivers via phone, email, or dispatch systems so that everyone is clear on their assignments. Monitor driver check-ins and track progress of loads, proactively resolving any issues (delays, route changes, equipment issues) that arise during transit.
Operational Support: Assist the Heavy Haul Division Manager with various administrative and logistical tasks to keep the division running smoothly. This includes maintaining up-to-date operational trackers and logs (e.g. dispatch logs, permit files, load sheets), processing paperwork for loads, and collaborating with other departments such as maintenance or compliance. You will also participate in regular operations meetings, contribute ideas for process improvements, and step in to handle urgent issues or after-hours coordination when necessary.

By combining strong logistics coordination skills with a thorough knowledge of the heavy haul industry, the Heavy Haul Logistics Coordinator will play a key role in our team’s success. This position offers an opportunity to engage in various aspects of heavy haul operations – from planning complex moves to interacting with customers and drivers – all within a supportive, fast-paced office environment. We offer competitive compensation and benefits, and the chance to grow your career in the specialized field of heavy haul transportation. Join us and help ensure our oversized loads get where they need to go safely and on schedule!